Electronic invoicing 4.4Electronic invoicing 4.4 included

The ERP for Costa Rica,
integrated with Hacienda.

Sales, purchasing, inventory and electronic invoicing in one system for small businesses.

Sales, purchasing, inventory and accounting in one system for small businesses. Issue your electronic invoices and get Hacienda's response without leaving the ERP.

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Gracesoft · Accounting Dashboard

Accounting DashboardSeptember 2026

Invoiced

₡4,812,350

Net revenue

₡4,704,850

184

Hacienda status
Accepted170
Sent9
Rejected5

Rate	Taxable base	Tax
13%	₡3,640,200	₡473,226
4%	₡512,800	₡20,512
1%	₡88,350	₡883
Exempt	₡571,000	₡0

Modules

One ERP, not six subscriptions.

What you sell comes off inventory, what you buy lands in accounting, and everything is ready for Hacienda.Every module shares the same customers, products and documents. What you sell comes off inventory, what you buy lands in accounting, and everything is ready for Hacienda.

Sales: from quote to invoiceSales: from quote to invoice without retyping

Quotes that turn into orders and electronic invoices in one click. Foreign currency at the BCCR exchange rate.Quotes that turn into orders and electronic invoices in one click. Credit and export invoices, and foreign currency at the BCCR exchange rate.

Electronic invoicing integrated with Hacienda

Invoices, tickets, credit and debit notes, and export and purchase invoices, all on version 4.4. Signing, submission and Hacienda's response without leaving the screen. See every document

Purchases that arrive on their own

Connect your email and every electronic invoice from your suppliers shows up in your inbox, ready to accept or reject with Hacienda.Connect the inbox where you receive invoices. Every electronic invoice from your suppliers shows up in your inbox, ready to accept or reject with Hacienda.

Inventory by warehouse and variant

Stock levels, movements, transfers between warehouses and alerts when you invoice without stock.

SKU	Warehouse	Stock
TAL-1120-RJ	Central	148
TAL-1120-AZ	Central	32
CEM-50KG	Cartago	6
PIN-GAL-BL	Cartago	210

Accounting ready for your accountant

VAT by rate as input for the D-150, plus sales and purchase reports in XLSX.VAT by rate as input for the D-150, credit and debit notes, and sales and purchase reports to download as XLSX.

Customers and suppliers in one directory

Import from Excel or CSV, validate ID numbers and look up Hacienda exemptions as you create the contact.

Several companies and branches, one account

Branches and terminals with their own document numbering.

See inventory, contacts and multi-company

Tour

Every module talks to the others.

Five real ERP screens, no mockups. Pick a module and see what everyday work looks like.

Every electronic invoice and Hacienda's response, in one list.

Filter by status, search by number or customer and create the next invoice from the same place. Each row shows whether Hacienda has accepted the document.

Quote → order → invoice, with stock reserved along the way
Electronic invoices and tickets from the same form
Hacienda's response shows in the row, without opening the document

From quote to electronic invoice without retyping. Hacienda's response shows in the row, without opening the document.

1 / 5 · tabs move on every 6 s, or when you click

Gracesoft · Sales · Invoices

Invoices

Number	Customer	Date	Status	Total
001-00001-01-0000000042	Wholesale customer	Sep 09, 2026	Accepted	$1,672.40
001-00001-04-0000000318	Walk-in customer	Sep 09, 2026	Accepted	₡48,500
001-00001-01-0000000041	Corporate customer	Sep 08, 2026	Sent	₡2,310,000
001-00001-01-0000000040	Regular customer	Sep 08, 2026	Rejected	₡612,400
Draft	New customer	Sep 07, 2026	Draft	₡96,200

Wholesale customer01-0000000042 · $1,672.40Accepted
Corporate customer01-0000000041 · ₡2,310,000Sent
Walk-in customer04-0000000318 · ₡48,500Accepted

Your suppliers' electronic invoices arrive in your inbox on their own.

Connect the inbox where you receive them and each document shows up with its supplier, amount and status. You review it and answer Hacienda from the same screen.

We check your email every hour; you can also upload the XML
Accept, partially accept or reject each document with Hacienda
Documents Hacienda hasn't accepted yet are held back

Every electronic invoice from your suppliers shows up in the inbox, ready to accept or reject with Hacienda.

2 / 5 · tabs move on every 6 s, or when you click

Gracesoft · Purchases · Received Invoices

Received Invoices

How much of each product you have, in every warehouse.

Check stock by variant and warehouse, record movements and transfers, and get a warning when an invoice would leave a product out of stock.

Variants by size, color or presentation
Transfers between warehouses with their history
A warning when you invoice a product that's out of stock

Stock by warehouse and variant, with a warning before you invoice without stock.

3 / 5 · tabs move on every 6 s, or when you click

Gracesoft · Inventory · Stock Levels

Stock Levels

SKU	Warehouse	Stock
TAL-1120-RJ	Central	148
TAL-1120-AZ	Central	32
CEM-50KG	Cartago	6
PIN-GAL-BL	Cartago	210

The whole month at a glance, ready for your accountant.

Invoiced total, credit and debit notes, net revenue and each document's Hacienda status, with VAT by rate as input for the D-150.

Sales and purchase reports to download as XLSX
VAT by rate for the D-150 return
Amounts in colones even when you invoice in other currencies

Invoiced, notes, net revenue and VAT by rate, ready for the D-150.

4 / 5 · tabs move on every 6 s, or when you click

Gracesoft · Accounting Dashboard

Accounting DashboardSeptember 2026

Invoiced

₡4,812,350

Net revenue

₡4,704,850

184

Hacienda status
Accepted170
Sent9
Rejected5

Rate	Taxable base	Tax
13%	₡3,640,200	₡473,226
4%	₡512,800	₡20,512
1%	₡88,350	₡883
Exempt	₡571,000	₡0

Several companies in one account, each with its own books.

Switch companies from the top menu. Each one has its own certificate, document numbering, branches and reports.

Branches and terminals with their own numbering
Each user's access by company and branch
More companies with the multi-company add-on

Switch companies without signing out; each with its own certificate and books.

5 / 5 · tabs move on every 6 s, or when you click

Gracesoft · Switch company

Invoiced

₡4,812,350

Net revenue

₡4,704,850

How it works

From draft to accepted, in seconds.

This is how an electronic invoice travels in Gracesoft: it gets signed, Hacienda accepts it, and the result reaches your customer, your books and your warehouse on its own. No XML by hand, and nothing to upload to TRIBU-CR.

01Create the invoiceCustomer, lines and CABYS; VAT and the exchange rate are calculated for you.
02Confirm and signThe document number is assigned and it's signed with your certificate.
03Hacienda respondsThe status updates on the document's timeline.
04One invoice, three effectsEmail to the customer with PDF and XML, revenue in accounting and stock deducted.

01Create the invoiceCustomer, lines and CABYS; VAT and the BCCR exchange rate fill themselves in.
02Confirm and signThe document number is assigned and it's signed with your certificate.
03Hacienda respondsSent and accepted, with time and key, on the document's timeline.
04One invoice, three effectsEmail to the customer, revenue in accounting and stock deducted.

The diagram moves as you scroll.

CABYSBCCR · ₡512.35

01 · Invoice · Wholesale customer3 lines · 13% VAT calculated · $1,672.40CABYS ✓VAT 13%USD · ₡512.35 BCCR

02 · Confirm and sign001-00001-01-0000000042Signed with the company's certificate · 10:32:04

Rejected → fix and resend

03 · Ministerio de HaciendaSent · 10:32:05Accepted · 10:32:09In seconds. The response is saved on the document.

Email to the customercustomer@example.comPDFXMLresponse

Accounting dashboardNet revenue · September+ ₡856,854

Central warehouseStock deducted on confirmation−4 TAL-1120 · −60 CEM-50KG · −12 PIN-GAL

Why Gracesoft

Stop juggling Excel, a separate invoicing tool and WhatsApp.

Today

Inventory in a spreadsheet nobody updates on time.
A separate invoicing tool, with its own customers and products.
Supplier invoices lost in your inbox until the end of the month.
Photos of invoices sent to the accountant over WhatsApp for the D-150.

With Gracesoft

Every sale takes stock off the right warehouse, instantly.
Customers, products and documents live in one place.
Supplier invoices arrive on their own from your inbox.
Your accountant downloads the XLSX with VAT by rate. Done.

Need a special volume or integration?Tell us how you work and we'll put together a plan that fits.Let's talk

Security and compliance

When Hacienda changes, Gracesoft updates.

You don't have to do a thing. Built in Costa Rica by Gracesoft and Mintive Studio, with Hacienda's regulatory framework at the core of the product, not bolted on.

Meet the team

Version 4.4 and TRIBU-CR

Tax validations, CABYS, exemptions and other charges kept current with version 4.4, using the cryptographic key and credentials you generate in TRIBU-CR. When the schema changes, the update arrives on its own.

Data isolated by organization

Every account lives apart from the others; documents are stored encrypted in dedicated storage and never mix between companies.

Roles by user and company

Everyone sees only what they need: the accountant reviews, the salesperson invoices, the owner manages. Sessions close on their own after inactivity.

Full traceability

Every document keeps its timeline: who created it, when it was signed, every submission and every Hacienda response. Ready for an audit.

Cloud infrastructure that scales

Gracesoft runs in the cloud: servers add capacity on their own as the workload grows, and the database keeps a replica in a second data center, encrypted and backed up daily. Nothing for you to install or maintain.

FAQ

What people ask us before they start.

Another question? Write to us and we'll get back to you the same day.

Electronic invoices, electronic tickets, credit and debit notes, electronic export invoices and electronic purchase invoices, all on version 4.4. Electronic payment receipts (REP) are coming soon. You also tell Hacienda whether you accept, partially accept or reject the invoices you receive.

Yes. In TRIBU-CR you generate the cryptographic key with its PIN, plus the production username and password for using another invoicing system. You upload them once per company, and from then on Gracesoft signs and submits every document for you.

Hacienda's free tool is for issuing documents. Gracesoft is an ERP: the same invoice takes stock off inventory, feeds your reports with VAT by rate and sits next to your customers, quotes and purchases, and everyone on your team works with their own user.

Yes. Import your customers, suppliers and products from Excel or CSV with our template, review the preview and confirm. Supplier invoices come in when you upload their XML or connect the inbox where you receive them.

Every plan includes users, and you can add extra users depending on your plan. Every plan includes one company with its branches and terminals; to run several companies from the same account there is the multi-company add-on.

By card, and renewals are charged automatically. If your account is billed in Costa Rica you can also pay by SINPE Móvil or bank transfer and report the payment from the app, and every payment gets its electronic invoice.

You cancel from the app whenever you want and keep the service until the end of the paid period. After that you have 90 days to view and download everything, including your documents' XML and PDF files. Your data isn't deleted, and you can come back to the same account.

Issue your first electronic invoice today.

Create your account in minutes. If you'd rather we show you around, book a 15-minute demo with the team.

Start free Message us on WhatsApp

The ERP for Costa Rica, integrated with Hacienda.

One ERP, not six subscriptions.

Sales: from quote to invoiceSales: from quote to invoice without retyping

Electronic invoicing integrated with Hacienda

Purchases that arrive on their own

Inventory by warehouse and variant

Accounting ready for your accountant

Customers and suppliers in one directory

Several companies and branches, one account

Every module talks to the others.

Every electronic invoice and Hacienda's response, in one list.

Your suppliers' electronic invoices arrive in your inbox on their own.

How much of each product you have, in every warehouse.

The whole month at a glance, ready for your accountant.

Several companies in one account, each with its own books.

From draft to accepted, in seconds.

Stop juggling Excel, a separate invoicing tool and WhatsApp.

Today

With Gracesoft

Pricing

When Hacienda changes, Gracesoft updates.

Version 4.4 and TRIBU-CR

Data isolated by organization

Roles by user and company

Full traceability

Cloud infrastructure that scales

What people ask us before they start.

Which electronic documents can I issue?

Do I need a TRIBU-CR cryptographic key?

How is Gracesoft different from Hacienda's free invoicing tool?

Can I move over from my current system?

How many users and companies can I have?

How do I pay for the subscription?

What happens to my data if I cancel?

Issue your first electronic invoice today.

The ERP for Costa Rica,
integrated with Hacienda.