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Electronic invoicing 4.4

Electronic invoicing in Costa Rica, integrated with Hacienda.

Issue every document from the same system where you sell, buy and track your inventory. Gracesoft signs it with your cryptographic key, sends it to Hacienda and saves the response on the document, without logging in to TRIBU-CR.

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Documents

The electronic documents you issue with Gracesoft.

All on version 4.4, with their number, their key and Hacienda's response on the document's timeline.

FE

Electronic invoice

For selling goods or services to customers who need the document in their name, for example to deduct the expense or the VAT.

In Gracesoft

It starts from a quote or an order, or you create it directly: cash or credit, in colones or in dollars at the BCCR exchange rate.

TE

Electronic ticket

For sales to end consumers who don't need the document in their name.

In Gracesoft

Issued from the same form as the electronic invoice.

NC

Electronic credit note

To cancel or reduce an invoice or ticket already issued: returns, later discounts or wrong amounts.

In Gracesoft

You start it from the original document and, when goods come back, you can return them to inventory.

ND

Electronic debit note

To increase the amount of a document already issued, for example for charges or interest added later.

In Gracesoft

Issued from Accounting with a reference to the original document, and it can copy its lines.

FEE

Electronic export invoice

For selling goods or services to customers abroad.

In Gracesoft

When you pick a customer abroad, Gracesoft takes you to the export invoice, which asks for the tariff heading on merchandise lines.

FEC

Electronic purchase invoice

You issue it as the buyer when your supplier isn't required to invoice electronically, or provides a service from abroad.

In Gracesoft

Recorded in Purchases with the supplier's details, next to your other purchase invoices.

Coming soonREP

Electronic payment receipt

Records the collection of an invoice issued with deferred VAT, such as services provided to the State or credit sales that defer the VAT.

In Gracesoft

We're getting REP issuing ready, so you can record each collection from the same system.

Receiver message

Accepting and rejecting documents

When you receive an electronic invoice, you tell Hacienda whether you accept it, partially accept it or reject it. That response backs your VAT credit and your deductible expense.

In Gracesoft

Supplier invoices arrive from your email or when you upload the XML, and you answer Hacienda from the purchases inbox.

Every plan includes these documents.See pricing

How it works

From draft to accepted, in seconds.

  1. 01Create the invoiceCustomer, lines and CABYS; VAT and the exchange rate are calculated for you.
  2. 02Confirm and signThe document number is assigned and it's signed with your certificate.
  3. 03Hacienda respondsThe status updates on the document's timeline.
  4. 04One invoice, three effectsEmail to the customer with PDF and XML, revenue in accounting and stock deducted.
The diagram moves as you scroll.
Hacienda

Connected to Hacienda from your first document.

Since October 2025, tax procedures happen in TRIBU-CR. You generate your credentials there once, and Gracesoft takes care of the rest.

  • Uses the cryptographic key and production user you generate in TRIBU-CR.
  • Validates CABYS, exemptions and other charges against version 4.4.
  • Keeps every submission and every Hacienda response on the document's timeline.
  • Gives you VAT by rate as input for the D-150.
FAQ

What people ask us before they start.

Another question? Write to us and we'll get back to you the same day.

Electronic invoices, electronic tickets, credit and debit notes, electronic export invoices and electronic purchase invoices, all on version 4.4. Electronic payment receipts (REP) are coming soon. You also tell Hacienda whether you accept, partially accept or reject the invoices you receive.

Yes. In TRIBU-CR you generate the cryptographic key with its PIN, plus the production username and password for using another invoicing system. You upload them once per company, and from then on Gracesoft signs and submits every document for you.

Connect the inbox where you receive them, or upload the XML. Each document shows up in your purchases inbox with its supplier, amount and status, and from there you accept it, partially accept it or reject it with Hacienda.

Hacienda's free tool is for issuing documents. Gracesoft is an ERP: the same invoice takes stock off inventory, feeds your reports with VAT by rate and sits next to your customers, quotes and purchases, and everyone on your team works with their own user.

Yes. Import your customers, suppliers and products from Excel or CSV with our template, review the preview and confirm. Supplier invoices come in when you upload their XML or connect the inbox where you receive them.

Issue your first electronic invoice today.

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